What happens when the office staff are sick?
All panic in the office!
A great tool to have in the office is a folder titled OFFICE PROCEDURES.
In this folder, you have all the WHO, WHAT, WHERE, WHEN & HOW of the office, so that when the staff are away, people know to go to this folder and it will have all the information needed for the office to keep moving while staff are away. This is fantastic for someone filling in while staff are away.
What do you put in such a folder?
Start with a great looking title page.
Then an easy to read index page. If you type these procedures up in Microsoft Word, then it’s easy to set up the indexing automatically.
Here are some headings of what you can cover. You just need to add in the instructions and keep record of general passwords that could be required if staff away. INSTRUCTIONS NEED TO BE KEPT AND DESCRIBED IN VERY SIMPLE, EASY TO UNDERSTAND ENGLISH.
- ADDRESSES AND PHONE CONTACTS.
- ADMINISTRATION HOURS.
- ANNUAL GENERAL MEETING.
- ATTENDANCE ROLL.
- BOARD MEMBERS.
- BUILDING BOOKINGS.
- BUILDING FUND BOARD.
- CHILDREN’S MINISTRY.
- CREDIT CARD/EFTPOS.
- EVACUATION PLAN.
- FACEBOOK GUIDELINES FOR MINISTRY STAFF.
- FAMILY CAMP.
- FIRE EXTINGUISHERS.
- FIRST AID.
- FIRST FRUITS.
- FOAM CUPS.
- LADIES GROUP
- MENS GROUP.
- MULTI-FUNCTION CENTRE.
- NATIONAL CHURCH LIFE SURVEY.
- NEW EMPLOYEES.
- PETTY CASH.
- PHONE CALLS.
- POOL HIRE.
- SPECIAL DAYS.
- TELEPHONE DIRECTORY.
- WALL CALENDARS.
- WELCOME ROSTER.
- WORK STATION..
Assisting you – with years of experience.
Saving you time – by helping you tick off that to do list.
Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia
Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.
Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.