Office Checklist

Looking after Office staff and volunteers is important.  For their safety, there should be a checklist in place to ensure their office works for them. 

Happy Office = Happy Staff.

 

office

OFFICE CHECKLIST

Church Name:

Department:

Address:

 

General layout
1. Is there adequate desk space for the person and the tasks to be performed? Yes / No / NA
2. Is there adequate free floor space in the person’s area? Yes / No / NA
Office chair
1. The height of the chair can be adjusted. Yes / No / NA
2. There is an adjustable back rest (in height, angle and depth). Yes / No / NA
3. The seat has a curved edge. Yes / No / NA
4. The seat and back is cloth covered. Yes / No / NA
5. The base has a five-star castor base. Yes / No / NA
6. The seat is adjusted so the user’s thighs are parallel to the floor and feet rest flatly. Yes / No / NA
7. As required, a foot rest is used to ensure feet rest flatly and thighs are parallel to the floor. Yes / No / NA
8. The back of the chair is adjusted to a 100°-110° reclined angle to support the curve in person’s lower back to help keep them upright when typing. Yes / No / NA
9. The chair is pulled close to the work surface and the seat height is adjusted so that the person’s elbows, hips and knees are roughly at 90 degrees and their forearms are parallel to, or sloping down toward the desktop. Yes / No / NA
10. The lumbar support of the backrest is at the lumbar height of the person. Yes / No / NA
Desk
1. The desk used enables the person to have both feet on the floor and can use the keyboard with forearms at right angles. Yes / No / NA
Computer placement
1. The advised distance between the person and the screen is usually one arms length. Yes / No / NA
2. The monitor is centred in front of the person to avoid extremes of headand neck bending. Yes / No / NA
3. The monitor is positioned where there is no light source to shine into it creatingglare (i.e. at right angles to windows or away from bright lights). Yes / No / NA
4. If glare is occurring, a glare guard is being used. Yes / No / NA
Keyboard and mouse
1. The mouse is near the keyboard and at the same level/height. Yes / No / NA
2. The mouse and the keyboard close to the front edge of the desktop to avoid overstretching. Yes / No / NA
3. The keyboard is at a comfortable tilt angle for the typing. Yes / No / NA
Document positioning
1. Documents are positioned for ease of reading. Yes / No / NA
2. A document holder is used:
a. In a level position beside the screen (when the keyboard is in a central position). Yes / No / NA
b. Directly below the screen, just above the keyboard.Yes / No / NA
Telephone
1. The telephone is in easy reach and on the correct side. Yes / No / NA
2. If the person uses the telephone frequently, a headset is provided. Yes / No / NA
Working environment
1. When typing, the person can have a break and stand or walk once every hour. Yes / No / NA
2. Lighting is adequate. Yes / No / NA
3. Noise levels are acceptable. Yes / No / NA

Environmental issues
1. Use of energy resources is minimised. Yes / No / NA
2. Recycling of used office supplies (i.e. paper, toner, cartridges etc). Yes / No / NA
3. Workspace has had an energy audit. Yes / No / NA
4. Email is used where possible.Yes / No / NA
5. Paper is reused for photocopying or printing drafts of reports etc.Yes / No / NA
6. Air conditioning is designed appropriately for building.Yes / No / NA
7. Lighting uses energy efficient bulbs.Yes / No / NA
8. Toilets have dual flushing facilities.Yes / No / NA
Emergency procedures
1. Workers, volunteers and others are inducted and records are kept.Yes / No / NA
2. Written procedures are provided to all workers, volunteers and others.Yes / No / NA
3. Written procedures are posted in visibly prominent positions.Yes / No / NA
4. People are aware of procedures and know who emergency wardens are.Yes / No / NA
5. Extinguishers are present.Yes / No / NA
6. Extinguishers are serviced every 6 months.Yes / No / NA
7. If available, electronic alarms can be heard throughout the building.Yes / No / NA
8. Escape routes are in good order.Yes / No / NA
9. Emergency signage is clearly visible.Yes / No / NA

Manual handling
1. Operations are assessed using the Manual Handling Tasks Checklist.Yes / No / NA
2. Often used items are in easy access between knee and shoulder.Yes / No / NA
3. Heavy items are stored at waist height.Yes / No / NA
4. Step ladders / stools are used to access items on high shelving.Yes / No / NA
5. Repetitive activities are minimised.Yes / No / NA
6. Regular rest breaks are taken.Yes / No / NA
7. Trolleys are available and used to transport items.Yes / No / NA

Electrical safety
1. Equipment has current test tags.Yes / No / NA
2. Extension leads are used only for temporary power supply.Yes / No / NA
3. Power boards, not adaptors, are used.Yes / No / NA
4. Leads are kept clear of walkways.Yes / No / NA
5. Tags are used on faulty equipment.Yes / No / NA

 

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