Health and Safety

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Carpark

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Social Media for Church Leaders & Staff

Whoever posts on behalf of the Church, pastor or posts as themselves, they must remember that what is seen on their social media reflects them, Christ and it also shows the standard of the media ‘owner’. Everyone who posts is responsible for their posts and must make sure they have a high standard to follow.

A wise step for your leaders and staff is to have some guidelines and training for communication and social media, to keep them and members safe. Put a simple manual together and set staff up with information and guidelines.
For example:-

  • Give each staff member their own Church email address and encourage them to use it for church related work, as this helps them keep boundaries.
  • Don’t give out addresses or phone numbers of any members or staff without permission.
  • Stay away from video chatting one on one with a minor.
  • Chat on social media in groups, not one on one, with minors or those who are vulnerable.
  • Leaders to be an example and not living on their phone all the time while in the position of leader.
  • Don’t use snapchat or any app that can’t store evidence of conversation – for protection of all parties.
  • Be available to reply to questions, queries and quarrels on social media.
  • Create a closed Facebook group for Church Members only that people can post information that only Church members need to know such as prayer requests and a place where members feel safe enough to ask questions. Even a worship team group (for the worship team), leaders only group etc are great ways to make sure everyone gets connected and gets updates on things that are happening.
  • Have a Facebook page for the Church (not a profile, as this is against Facebook terms). Create events through this page (encouraging members to easily add friends to this event, to help spread the word) – NOT through personal Facebook account – as it won’t get extended publicity. Facebook pages posts can be set at a scheduled time to post, which makes it easier for the admin as they don’t have to set their alarm to get on at social media ‘peak’ hours.
  • Get a permission form signed, before posting photos of minors. Some use permission forms for all, to cover all bases. I definitely would if using photos on Church websites.
  • Don’t share any picture off the internet! You must think of ‘copyright’ with images etc and it is so easy to track down images with image recognition programs, so you must be very careful in what images you post. Create your own. There are some great apps out there and programs for designing your own posters.

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Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Kid Leader Training

Here’s a manual to help train Kids Ministry Workers.

Download and edit in Adobe Indesign.

http://www.onechurchresource.com/s/Kids_Manual.zip

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Fire Extinguishers

Thank you to Tyco Integrated Fire and Security for allowing us to share this fire extinguisher chart. It’s important to train staff and volunteers (usually in orientation) where the fire extinguisher is kept and shown how to use them.

© This work is copyright.  Apart from any use permitted under the Copyright Act, no part may be reproduced by any process, or any other exclusive right exercised, without the permission of Tyco Australia Pty Ltd.

© This work is copyright. Apart from any use permitted under the Copyright Act, no part may be reproduced by any process, or any other exclusive right exercised, without the permission of Tyco Australia Pty Ltd.

More information and source of this photo is from http://www.wormald.com.au/

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Church Board

Board members

Effective church boards have people who have a passion for the Church and for God. The board is like the backbone of the Church and have a huge financial and legal responsibility. It’s very important to keep correct records and make them available, if needed.

The board is responsible for the decisions they make and also for those policies that need to be in place in the Church.

board

Developing the Agenda for the Church Board Meeting – https://vimeo.com/60123149

11 Steps to a Productive Church Board Meeting – https://www.youtube.com/watch?v=-L-lHOi3oDo&feature=share

How to keep Church Minutes – http://www.ehow.com/how_10027227_keep-minutes-church-board-meeting.html

Board Member Responsibilities – http://www.ehow.com/how_10027227_keep-minutes-church-board-meeting.html

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Door Keys

Who wants a key to the Church? EVERYONE DOES!

Here’s a ‘key’ note – Don’t give just anybody a key and for those you do give a key to, keep a roster and make sure the keys are returned when the person leaves the Church.

Have a form that people can sign and for the Church to keep a record of. It pays to give them a copy as well.

KEYS

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Children’s Ministry

child formsKids need to be kept safe and most Churches do have the proper paperwork for this to be implemented.  This is a copy of an example of an application.  It will also give you ideas of what else should be included when working with kids.

Application for Children’s Ministry Team

This form is used to assess a candidate’s suitability to join the CHURCH NAME Team and to gain valuable information in caring for the person.

CONFIDENTIAL

This Application is to be completed by all applicants for any position involving the supervision of children at, or affiliated with, any activity associated with CHURCH NAME.  The purpose of this form is to assist the Church in providing a safe and secure environment for children who participate in our programs and who receive our care. Name:            __________________________________________________________________________ Address:________________________________________________________________________ _________________________________________         Postcode: ________________________ Telephone:    Home: ____________________   Work: _________________________________ Mobile:  ___________________   E-mail: ________________________________ Marital Status:           ________________________            Date of Birth:_______________________ Present Employer/School:_________________________________________________________ Hobbies/Interests:________________________________________________________________ Years at CHURCH NAME:- _____________ Which meetings do you regularlyattend:__________________________________________ Have you been born again?                           YES/NO          Where:______________ When: ______ Have you been baptised by full immersion? YES/NO        Where: ______________ When: ______ Have you been baptised in the Holy Spirit?  YES/NO         Where: ______________ When: ______ Have you been involved in Children’s Ministry before?                      YES/NO If yes, indicate in what areas and churches:_______________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Please list any training that you have undertaken that would prepare you for Children’s Ministry: _________________________________________________________________________________ List any talents you may have that would help in your work with children (e.g. singing, drama, puppetry, musical etc.):__________________________________________ _________________________________________________________________________________ Are you willing to attend training courses, planning meetings and seminars relevant to the children’s ministry?                                                                                             YES/NO Are you prepared to undergo an 8-week trial period with no guarantee of further involvement?                                                                                                      YES/NO Are you prepared to submit to the Leadership of CHURCH NAME Kids, fulfilling the requirements?                                                                                                      YES/NO Please indicate if you have any health problems or disabilities that may affect your work with children? _______________________________________________________________________________ Do you smoke?                    YES/NO          Do you drink Alcohol?                    YES/NO If yes, please specify setting & frequency:________________________________________ If under 18:  Is your family in agreement with your involvement in the Children’s Ministry Team?                                                                                                          YES/NO Do you have your own transport?                                                                                   YES/NO Please briefly state why and in which area you want to be involved in Children’s Ministry. _______________________________________________________________________________ _______________________________________________________________________________ Please list the names of any other Churches you have regularly attended over the last 5 years. ____________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Please list the names and phone numbers of 2 referees from the above Churches. _______________________________________________________________________________ _______________________________________________________________________________ Please list the names and numbers of 2 referees within our Church (not related to yourself) _______________________________________________________________________________ _______________________________________________________________________________ DOCTRINE & POLICIES: Please read the CHURCH NAME Kids policy manual which outlines our policies. Do you have senior first aid?  Y/ N   If yes, date of issue___________________ Have you completed Child Safe Environments Training? Y/ N    If yes, date__________

Thank you for completing the application form with integrity
FORMAL DECLARATION

I ______________________________________ declare that I have not been convicted of any criminal offences in relation to the physical or sexual abuse of children.  I agree that my Pastor may make enquiries to confirm police records and that he may contact referees to establish suitability for leadership in regards to ministry with children.  Should I be successful in my application, I pledge to refrain from unscriptural conduct in the performance of my services on behalf of Church name. Signature: ___________________________          Date:  _____________________ Parent’s signature:________________________________ (If under 18, please have parent/guardian counter-sign this application) OFFICE USE ONLY:

CHILDREN’S PASTOR ENDORSEMENT/REFERRAL

Signature: __________________________            Date: _____________________

EXECUTIVE TEAM ENDORSEMENT

APPROVED              YES/NO Signature:  ________________________   Date:  _____________________ Checklist for Leader: □ Pastoral Reference □ Meet with person/ go through application □ Go through policy manual/ they keep copy □ They sign Team Member agreement □ They sign Children’s and youth Volunteers Code of Conduct □ Ring Referees □ Police Clearance received (they start once received)/ add to spreadsheet □ Uniform □ Name badge □ Add to applicable database group □ Executive Team sign application form □ File Form Team Member Induction Checklist □ I have received a copy of CHURCH NAME Kids policy Manual and agree to abide by CHURCH NAME Kids policies at all times. □ I am aware to never be alone with a child. □ I am aware of the toileting procedure/ policy/ no nappy changing □I have been shown where the First Aid Kits are kept. □I have been shown the Evacuation and Invacuation procedures. □ I have been given my contact person’s name and details. □ I have read and signed ‘Children and Youth Code of Conduct’. □ I have been shown around the facility and where things are located (eg. Toilets) □ I am aware I need to wear my CHURCH NAMEKids uniform when on □  I have been given the CHURCH NAME Kids Top 10 Tips □ I am aware if I’m unable to make a rostered shift, I need to do my best to find a replacement. □ In the event a child needs their parent during a program, I have been made aware of the procedure. □I have been shown the child/ parent pick up procedure, which is for the safety of the child. □ I am aware of Medical/ Allergy alert information (eg. Name Badge/ Action plans). □ I have been made aware of the Media Policy □ Visiting Children – if they ask for their parent, it is our policy to call their parents as they don’t know us and we don’t know them and we want their experience with us to be a memorable one. □ I agree to update my National Police Clearance every 3 years Signed(team member) :­­_______________________________Date:_____________ Campus Children’s Pastor Sign:________________________  Date:______________ Confidentiality Policy CHURCH NAME Kids seeks to protect the privacy and confidentiality of individuals by ensuring no confidential information is given out. Confidential information means all information gathered and held by CHURCH NAME Kids that is not available to the general public.  This includes, but is not limited to:

  • Personal details (name, address, date of birth, phone number)
  • Medical information
  • Custodial information

Obligations of the CHURCH NAME Kids team:

  • Keep all confidential information private
  • No team members are allowed to give out information on matters relating to children to anyone other than the custodial parent/ joint guardian or guardian.
  • Not divulge or disclose any confidential information to anyone
  • Not copy or reproduce confidential information in any way without the prior consent of CHURCH NAME Kids.

I agree to the above conditions Signed____________________________ Name Printed_____________________________ Date__________________ Witness name printed and signed_____________________________________________

 

Annual General Meeting

Depending on the corporation structure, there may be additional reporting requirements. Most churches are incorporated associations.

The Rules of Incorporation require that the Church will conduct an Annual General Meeting of its members. However, the format of these meetings can vary significantly depending upon the requirements of the local constitution. Usually, an audited financial statement is required to be presented to this meeting and appointments should be made to key positions for theensuing year.

Many churches endeavour to make this occasion a time of inspiration, fellowship and vision casting. High points of the preceding year can be highlighted and a faith focus for the next year presented.
Essential items of business should be properly presented and discussed.

If there are some matters for discussion by the broader membership, it is best practice to circulate an Agenda and any relevant information before

the meeting and request people make any concerns or requests for information before the meeting to facilitate the flow of the meeting. The Chair has the power to limit debate to the Agenda.

It is important that accurate Minutes should be taken even if the meeting is relatively casual or visionary in its presentation.

The audited financial statement will need to be accepted by the membership. The Annual Meeting Agenda should be carefully considered and set by the Board. Invitations for additions to the Agenda should be given to the members to be submitted by a due date, then to be perused and endorsed by the Board prior to addition on the Agenda. The Agenda and Business to be transacted will require due notice given to all members prior to the AGM.

It is suggested that an Annual Report Booklet be prepared and presented.

This would include Pastors, Secretary’s, Treasurer’s and other Departmental reports. The reports should reflect the activities of the previous year highlighting relevant factors and events. The reports may also project forthcoming goals and events.

Only Agenda items should be permitted discussion at the AGM.

A sample Agenda follows.

Annual General Meeting Agenda

  1. Opening
  2. Roll Call of Members –

Establish voting strength and Apologies

  1. Minutes of previous A.G.M.
  2. Matters arising from Minutes
  3. Reports
  4. Appointment of Church Officers

These should be as required in the Local Rules of Incorporation

  1. Appointment of Church Auditor

If this is a requirement of the Constitution, the auditor should be thus

appointed. Some constitutions permit the auditor to be appointed by the

Board.

  1. General Business

Listed under relevant headings

  1. Closure

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.