Renovations & Decorating

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Attendance

This file will be sent to you in .xls format (Excel). The shopping bag image covering the form will be deleted and you will be able to edit it, to customise to suit your Church. You can convert it to form if you prefer your stewards to mark it directly onto a tablet, otherwise print this form straight off and it will be ready to use.

For a more accurate count, have two stewards take attendance 3/4 of the way through the service.

Buy template now

 

 

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Social Media for Church Leaders & Staff

Whoever posts on behalf of the Church, pastor or posts as themselves, they must remember that what is seen on their social media reflects them, Christ and it also shows the standard of the media ‘owner’. Everyone who posts is responsible for their posts and must make sure they have a high standard to follow.

A wise step for your leaders and staff is to have some guidelines and training for communication and social media, to keep them and members safe. Put a simple manual together and set staff up with information and guidelines.
For example:-

  • Give each staff member their own Church email address and encourage them to use it for church related work, as this helps them keep boundaries.
  • Don’t give out addresses or phone numbers of any members or staff without permission.
  • Stay away from video chatting one on one with a minor.
  • Chat on social media in groups, not one on one, with minors or those who are vulnerable.
  • Leaders to be an example and not living on their phone all the time while in the position of leader.
  • Don’t use snapchat or any app that can’t store evidence of conversation – for protection of all parties.
  • Be available to reply to questions, queries and quarrels on social media.
  • Create a closed Facebook group for Church Members only that people can post information that only Church members need to know such as prayer requests and a place where members feel safe enough to ask questions. Even a worship team group (for the worship team), leaders only group etc are great ways to make sure everyone gets connected and gets updates on things that are happening.
  • Have a Facebook page for the Church (not a profile, as this is against Facebook terms). Create events through this page (encouraging members to easily add friends to this event, to help spread the word) – NOT through personal Facebook account – as it won’t get extended publicity. Facebook pages posts can be set at a scheduled time to post, which makes it easier for the admin as they don’t have to set their alarm to get on at social media ‘peak’ hours.
  • Get a permission form signed, before posting photos of minors. Some use permission forms for all, to cover all bases. I definitely would if using photos on Church websites.
  • Don’t share any picture off the internet! You must think of ‘copyright’ with images etc and it is so easy to track down images with image recognition programs, so you must be very careful in what images you post. Create your own. There are some great apps out there and programs for designing your own posters.

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Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Apps are in!

Apps are everywhere and there is an app for everything…..well nearly.

If you don’t know what an APP is……you’re probably among the mature generation age, but you probably remember the time the TV came out into society and now realise how that tool has been a strong influence in society, especially with communication. T

Screenshot (66)

his is the same with apps. They come on most smart phones, tablets and now onto computers. Churches have caught on with this social tool and have brought it into their community to make communication easier and causing a relationship that bring generations and positive input together, through technology.

If you are looking for a Church family to join, download their app to learn more about them, their beliefs, and their ministries.

Each app is different, but there is one app that I can highly recommend and is a popular choice – vinteract.com.au

https://vimeo.com/104390731

For Church Members:-

This app allows you, as a Church member to :-

  • Listen to and watch sermons
  • View sermon notes, or write your own notes
  • Pray for your Church families prayer requests and add your own
  • Get the latest Church news – be in the know
  • Receive announcements – depending on the Church, but you could receive these BEFORE the Church does
  • Know upcoming events, so you don’t double book.
  • Simple RSVP to events
  • Connect with the Church with the easy contact information displayed
  • Create a favourites list, so you can quickly access your picks quickly
  • Share content to Facebook, Twitter, or via Email
  • Read scripture – daily, together as a Church
  • Map of the location of the Church.
  • Find the times of the services.

For Church Pastors/Staff etc :-

This app allows you to share the following information, not only with your Church, but those who are looking for a Church or want to stay connected to your Church for one reason or another:-

  • Share sermons through video and audio sources
  • Post sermon notes
  • Share instantly Church families prayer requests and receive requests from your audience
  • Advertise the latest Church news
  • Spread the word through announcements
  • Quick reference to the upcoming events, so you don’t double book
  • Be contactable and reachable as a Church with having available contact information, map and address of the location of the Church and display of times of the services
  • Create a favourites list, so you can quickly access your picks quickly.
  • Share content to Facebook, Twitter, or via Email.
  • Read scripture – daily, together as a Church

So you cover Communication, Social Media, Feeding your People, Prayer Needs, Marketing etc and you can have 1 – ? people overseeing the app, ALL at an affordable price!

What more could you ask in an app!

Why not have FREE wifi available for your Church? Have a simple information sheet available for all to be able to connect and use the app. Get the youth involved and have them available to help assist the older generation to learn to connect to the wifi and use the tools on the Church app, after the service!

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Communicating Safely

MUSIQO

We would be lost without our electronic communication items, but sometimes they can get us into trouble.

Therefore, here are some boundaries that I think are great in protecting people all round.

Send Group Emails.

Social Chat in groups NOT one on one.

Staff communicate through Church email or work email NOT personal email, so evidence is there if need in the future. If you do receive any personal email to do with your position at Church, then forward it onto your Church email address and reply from there.

Contact under 16’s through their home phone or parents mobile and ask the parents permission if it is ok to speak with their child about………

SMS information only to youth. Ring if the SMS turns into a conversation.

Don’t message through Social Media.

Keep writing on Social Media Walls to minimum light message.

Don’t give out any phone numbers or addresses of others without their permission.

Stay away from video chatting, on any device, with a minor.

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Countdowns

Countdowns can be useful and a lot of fun. Here’s some free ones you can download:-

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http://www.4thoughtmedia.com/freebies.html

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https://www.playbackmedia.com/free-worship-backgrounds

Screenshot (57)

http://riseupresources.com/countdowns/

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Games

Happy Hunger Games & May the odds ever be in your favour…

Remember who the enemy is!!

“Behold, I give you the authority to trample on serpents and scorpions, and over all the power of the enemy, and nothing shall by any means hurt you.{Luke 10:19}

Now when the devil had ended every temptation, he departed from Him until an opportune time.{Lk4:13}

“how God anointed Jesus of Nazareth with the Holy Spirit and with power, who went about doing good and healing all who were oppressed by the devil, for God was with Him.{Acts 10:38}

Put on the whole armour of God that you may be able to stand against the tricks {Lies} of the devil. {Eph6:11}

Therefore submit to God. Resist the devil and he will flee from you. {Jm4:7}

Be sober; be vigilant; because your adversary the devil walks about like a roaring lion, seeking whom he may devour. {1 Pet 5:8}

He who sins is of the devil, for the devil has sinned from the beginning. For this purpose the Son of God was manifested, that He might destroy the works of the devil.{1 Jn 3:8}
The hunger games. Cornucopia, Takes passion!!

Do you not know that those who run in a race all run, but one receives the prize? Run in such a way that you may obtain it. Everyone who competes in the games goes into strict training. They do it to get a crown that will not last, but we do it to get a crown that will last forever. {1 Cor 9:24-25}

Holding fast the word of life, so that I may rejoice in the day of Christ that I have not run in vain or laboured in vain.{Phl 2:16}

Therefore we also, since we are surrounded by so great a cloud of witnesses, let us lay aside every weight, and the sin which so easily ensnares us, and let us run with endurance the race that is set before us,{Heb 12:1}

Finally, brethren, pray for us, that the word of the Lord may run swiftly and be glorified, just as it is with you {2 Tim 3:1}
Catching the fire….Holy Spirit.

“If you then, being evil, know how to give good gifts to your children, how much more will your heavenly Father give the Holy Spirit to those who ask Him!”{Lk 11:13}

These all continued with one accord in prayer and supplication, with the women and Mary the mother of Jesus, and with His brother. {Acts 1:14}

Then there appeared to them divided tongues, as of fire, and one sat upon each of them. {Acts 2:3}

And of the angels He says: “Who makes His angels spirits And His ministers a flame of fire.”{Heb 1:7, Ps 104:4}

*Hope is the only thing stronger then FEAR!! {The President, in the Hunger Games}

For you did not receive the spirit of bondage again to fear, but you received the Spirit of adoption by whom we cry out, “Abba {Daddy} Father.”{Ro 8:15}

For God has not given us a spirit of fear, but of power and of love and of a sound mind.{2 Tim 1:7}
We have a tribute:

For God so loved the world that he gave his one and only Son, that whoever believes in him shall not perish but have eternal life. For God did not send his Son into the world to condemn the world, but to save the world through {Jesus} him. {Jn 3:16-17}

Tracker Jackers {War Heads Game}Most people can’t tolerate more than a few stings. Most die at once. If you live, the hallucinations brought on by the venom have actually drawn people to madness.

  • Gavin Stuckey

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Event Publicity Form

When there’s an event happening, we want to get the word out there!

We need brochures, tickets, posters etc etc

Here’s a sample form that can help get the communication out there.

Event Proposal Form

SAMPLE ONLY

CHURCH NAME

Event & Publicity Form

Date Filling Out This Form

Event/Meeting Title

Brief Description

Event Date Event Recurs? Event Time to

Will a meal be served? yes no If so, details

Cost to attend ? $______________________________________________ or Free will offering _____

Overnight? yes no (If “yes” admin. assistant must notify alarm co.)

Primary Contact Name

Phone E-mail

Backup Contact Info

Equipment Needed (i.e. TV, DVD player, video projector, portable sound system)

Please Select Location(s) To Be Used:

Fellowship Hall/Sanctuary
Main Kitchen
Kids Church
Little Champs Room
Ministry Room
Court Area
Canteen
Café
Foyer

Please Select Ministries Which Should Be Made Aware Of The Event (if any) :

Worship Team
Leaders
Youth
Women
Men
Elders
Board Members
Fellowship

Select Publications to List Event in:

Local Newspaper
Web Site
Facebook
Newsletter

Please make a sign-up page at signupgenius.com for this event: Yes No

* If more space is needed to explain event details, please use the back of this form or attach info.

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Child and Youth Management

It’s important to keep our Kids and Teens safe.`

By having policies in place, it helps keep everyone safe.

Here’s an example of text:-

CHURCH NAME

STATEMENT
At _______________ Church we are committed to introducing children and youth to Jesus Christ in a safe, secure and loving environment. Therefore, we have written, adopted and implemented a child protection policy that reflects our desire and dedication to protect children and youth.
PURPOSE
The ______________ Church is committed to providing an environment which promotes the safety, welfare and wellbeing of children and youth during their participation in activities run by us. We aim, to the best of our ability, to promote a safe environment for all children and youth. We also aim to assist staff, volunteers and members to recognise child abuse and neglect and follow the appropriate notification procedures when reporting concerns regarding children’s safety and wellbeing.
This policy and associated procedures promote the care and protection of children and youth participating in church and provide information for staff and volunteers of _______________ Church.
WHO MUST COMPLY WITH THIS POLICY
All staff and volunteers who participate in the children youth ministries and events of _________________ Church must comply with this Policy.

**********************************************************

RECRUITMENT AND SELECTION OF STAFF AND VOLUNTEERS
Policy:
All staff will be assessed and approved by the Church Board before participating in child or youth ministries. ___________ Church will not appoint any person in child related activities who has been identified as a “prohibited person”.
All potential staff intending to facilitate in children and youth ministries must undergo a “Working with Children Check” before commencing employment with the CHURCH.
All volunteers must be approved and complete a “Working with Children Check” before participating in children or youth ministries.
Procedure:
1. All volunteers must have attended as a regular member for at least 6 months before being allowed to participate in child or young persons ministries, unless otherwise permitted by the Pastor.
2. Prior to commencing employment or volunteer work, a nominee will need to show a “Working with Children Check”, plus do required training set by this Church.
3. Following completion of the items above the nominees will be reviewed by the Pastor and Board.

TRAINING
Policy
_________________ Church will facilitate ongoing training for it’s staff and volunteers as necessary to comply with this Policy.
Procedure
1. The Senior Pastor and Board shall from time to time appoint one or more Child Protection Officers.
2. The Child Protection Officer shall have a current Training Certificate from an approved body.
3. The Child Protection Officer shall facilitate training sessions that will include a review of the Policy and any associated guidelines or codes of conduct.
4. All staff and volunteers who commence participation in children and/or youth ministries during the calendar year shall, prior to commencing participation, attend at least one training session, as conducted by the Child Protection
Officer, on the Policy and any other matters relevant to child safety as determined by the Pastor.
5. Upon completing the training, all staff and volunteers will sign an acknowledgement that they attended the training
session. Their continued participation in church ministries will be conditional upon their attendance at authorised sessions. The Child Protection Officer shall keep a register of who has attended the training sessions.
6. All staff directly or indirectly working with children shall complete authorised refresher training not less than every 3 years.

SUPERVISION AND SUPPORT
Policy
________________ will provide ongoing accountability and feedback to staff and volunteers in relation to their compliance with this Policy.
Procedure
1. All staff will have formal performance appraisals annually with the Pastor.
2. Coordinators will observe new staff and volunteers within 6 months of commencement and submit their observations to the Pastor, as deemed necessary.
3. Staff and volunteers will be encouraged by the Coordinators to ask questions and will provide feedback to the Coordinators and/or Pastor.

MANDATORY REPORTING OF SUSPECTED CHILD ABUSE
Policy
The _________________ has a moral and legal responsibility to review all instances of suspected child abuse and notify child protection agencies where necessary.
Procedure
1. If a staff member or volunteer suspects child abuse, they are to report to the Childrens Pastor/Senior Pastor immediately.
There are various ways in which you may become aware of abuse, such as:
~Verbal Disclosure (tells you he/she has been abused);
~Someone else tells you (another child, sibling, relative, friend of the family); or
~Observation of behaviour or knowledge of children leading to suspicion;
~Indications of physical harm.
2. Any disclosures or allegations are NOT to be investigated by any staff member or volunteer.
3. If there is a disclosure of abuse or suspected abuse to a staff member or volunteer then the following applies:
DURING THAT DISCLOSURE the staff member or volunteer:-
~SHOULD NOT promise not to tell.
Explain that you are concerned about their safety, or what they have told you and so you will need to talk to someone (you can identify who that someone will be) to talk about ways to keep them safe or to address the issues they have raised.
~SHOULD NOT ask more questions than are necessary.
~SHOULD NOT ask leading questions i.e. ones which suggest an answer.
~SHOULD NOT touch the child inappropriately.
~SHOULD NOT feel you or the child have to prove what has been disclosed.
~SHOULD NOT discuss the disclosure with anyone other than those who need to be involved in reporting the suspected abuse.
~SHOULD NOT notify parents or guardians in the first instance – they may be the perpetrators.
~SHOULD NOT PROMISE THAT THE ABUSE WILL STOP
~SHOULD satisfy themselves that there are reasonable grounds for suspecting abuse or risk of harm.
~SHOULD as soon as is practicable write a record of what you said and what the child or young person said and give this record to the Senior Pastor.
~SHOULD notify the alleged abuse to the pastor as soon as possible following the disclosure.
~SHOULD reassure the child that you are there to give support and that they have done the right thing – they have the right to be safe.
~SHOULD debrief with the Coordinator following the disclosure.
4. Any staff member or volunteer who suspects abuse or who receives a disclosure of abuse should immediately:
• keep their suspicion completely confidential and not disclose it to any other person other than the Coordinator, Senior Pastor, Assistant Pastor, other chosen consultant with relevant skills and proper legal authorities.
• Write a report containing the events leading to their suspicion or disclosure and provide that report to the Coordinator or Senior Pastor within 24 hours of the staff member or volunteer becoming aware of the suspected abuse.
5. Any staff member or volunteer identified in an allegation of child abuse will be immediately suspended of their responsibilities. Staff members will be suspended with pay until the matter is resolved.
6. If the situation requires emergency assistance the staff member or volunteer should contact the Pastor and the local police. If a child or youth is at risk of immediate harm, and the matter is reported to (GOVT DEPT), and they will contact the police as they deem necessary.
7. Government Department Phone number & info – list here.

RISK MANAGEMENT
Policy
Risk Management is identifying and assessing all potential sources of harm and taking steps to decrease the likelihood that harm will occur. Any activity or event may have specific risks associated with it, and it is therefore important to reduce the risk of injury to participants of the event, to the extent it is possible to do so.
Incident Report Forms contain valuable information for monitoring risk management procedures and policies as well as highlighting potential issues that require ongoing attention.
Procedure
1. Identifying Risks Prior to an Event:
a. Any unfamiliar proposed venue for a one-off event will be visited at least once prior to event to assist with planning by the event leader. Any proposed venue for a regular event at a familiar venue will be checked for changes.
b. A Risk Assessment Form will be completed for every one- off activity or event, or annually for an regularly occurring event. These forms will be kept on hand at the event by the leader, and kept on file at the CHURCH for 7 years after the event. When partnering with an external organization risk assessment information from that organisation must be obtained and evaluated prior to the event.
c. If any activity requires a trained instructor, that instructor shall be registered and insured (check registrations at centres or organisation) and the CHURCH shall keep copies of such registration and insurance for a period of not less than 7 years.
d. All events will have an adequate number of leaders for the number of participants attending.
e. Before any participant can attend an event, a Consent and Indemnity Form and a Medical Form (where the event involves a time period of greater than 8 hours or the event poses a higher than normal degree of risk) will be fully completed by the participant’s parent or guardian. This includes activities re youth, homegroups, conferences, camps, girl/guy events. The CHURCH shall keep copies of such Consent Indemnity and Medical Forms for a period of not less than 7 years.
f. The CHURCH will provide written information to parents outlining the events and activities that will be occurring, location of the event, times, dates and emergency phone numbers of the event leader.
g. A Visitors Registration Form will be available for when children bring along a friend (without a parent or guardian), to record the details of the child, the name of the parent/guardian and two contact phone numbers, plus any special diet/medical information that is required for their own safety.
h. The Coordinator will nominate a First Aid officer for the event (holding a current First Aid Certificate), who will arrange for the provision of a first aid kit at the event. This person will also be made aware of any particular medical conditions of the participants involved.
2. Ratios:
The following ratios shall be deemed appropriate for the undertaking of child and youth activities by members of _________________ Church.
• Children 0-2yrs a safe ratio is 1:4,
• Children 2-3yrs a safe ratio is 1:8
• Children over 3yrs a safe ratio is 1:10.
3 Incident Reporting:
An Incident Report should be filled out when an injury occurs at any event. It is essential to complete the form as soon as possible after an incident has occurred to ensure the information collected is as accurate as possible.
Information collected will include names and contact details of witnesses.
a. In case of a serious injury, the Coordinator will discuss the incident with the Senior Pastor/Assistant Pastor to determine the appropriate steps to take to remedy the situation, which may include informing the Churchs’ insurance company about the event.
b. The staff member/s or volunteer/s responsible for organising the event should meet to discuss the incident and overall compliance with these policies and procedures.
If a particular type of accident is occurring with some frequency, then further investigation is required. It may be that further accidents can be avoided by changing a policy or alerting staff to a trend in certain types of accidents.
A copy of all Incident Report, consent forms, risk assessments etc will be filed by the Coordinators and held at the Church for 7 years.

CODE OF CONDUCT
Policy
All children, young persons and young adults will be cared for in a secure and transparent manner.
Procedure
1. All volunteers shall have attended a Child Safe training, in accordance with the Policy.
2. All Staff and Volunteers should at all times be aware of and comply with the following:
a. The Two Adult Rule –THERE MUST BE AT ALL TIMES TWO LEADERS OVER THE AGE OF 18 YEARS in each group
b. A parent or guardian must sign a child into Kids Church prior to the commencement of the session.
c. An attendance roll will be taken at the commencement of all kids’ church group times.
d. Parents have free access to their children in the classroom at all times.
e. Ministry groups with children ages 1-10 (inclusive) can have the door closed to the room while the group is taking place, and windows shall be kept clear so the parents can clearly see into the room at all times.
f. Once a ministry group session has commenced a child may only leave the classroom to go to the bathroom or return to their parent/guardian
i) Any child leaving the classroom to return to a parent or guardian must be accompanied by an adult teacher or adult helper and must be taken directly to the child’s parent/guardian
ii) See clause 4 of this section for toilet procedure
g. All children in kids church must be collected up by their parents, or guardian at the completion of the ministry time where they are to be signed out prior to leaving the classroom. The children and young persons who are in grade three and above may be permitted to return to their parents on their own, except where expressly requested by their parent/guardian in which case they shall be signed out prior to leaving the classroom by their parent/guardian.
h. All Creche children are to be picked up by the person who signed them in or an adult nominated by that person at sign in (not siblings or other adults). Creche children must be signed out by said adult/guardian.
i People wandering around or acting in a suspicious manner are to be questioned and immediately reported to the Coordinator or Senior Pastor/Assistant Pastor.
3. Touching and interaction:
a. Staff and volunteers will always use language that affirms the children, young persons and young adults as important participants in the community.
b. All staff and volunteers will refrain from touching a child or young person or young adult in an inappropriate manner. Appropriate touching includes brief hugs, light touches on the shoulder and a flat hand lightly placed on head or back. It is not permitted to touch a child or youth in an area that would normally be covered by one piece swimming bathers.
As a community , through our training we will encourage adults to be aware of what are appropriate and safe behaviours/ displays of affection to under 18’s, particularly in the way children and youth interact with each other.
c. It is not permitted to kiss or tickle a child, young person or young adult, or do anything that is potentially sexual in nature.
d. No physical punishment is to be administered by any staff member or volunteer.
e. An aggressive child, young person or young adult may be contained by light holding of the wrists to prevent physical harm to themselves or others while parents/guardians are being contacted. Remove other children is necessary. In extreme circumstances the police may be contacted. Should any containment be necessary the Pastors must be immediately notified.
4. Toilet use:
a. Children in crèche will be taken to their parents to be escorted to the toilets or to have their nappies changed
b. Children in groups for 3-7 year olds are required to attend to their bathroom needs by themselves. If they are unable to do this they should be returned to their parent or guardian. A child shall be allowed to the bathroom only when an adult leader is available to stand at the door of the classroom and watch the child walk to the bathroom and return on the completion of the bathroom visit. The adult should be earshot of the child at all times.
Children in groups for 8-12 year olds are permitted to go to the appropriate bathroom only in pairs.
5. Ministry activities off church premises
a. For all ministry activities off church premises, there will be a ratio of adults to children deemed relevant to the circumstances and documented on the event form for the parents to sign. The ratios will be dependent upon the activity taking place. E.g. there will be a higher ratio where water activities are involved.
b. Transportation to and from church events – All drivers shall hold a full valid and current Australian Driver’s license
and will not transport a child or youth without two other person in the car at all times. It will be our community policy to encourage guys to take guys and girls to take girls.
The Driver form must be completed by every person who will be driving children or youth to events organised by _______________Church, including copies of their driver’s licence and car insurance.
Written permission notes from parents/guardians must be obtained for any regular transport arrangements.
6. Camps
a. Where possible, leaders will supervise children, young persons and young adults of the same sex as them.
b. For sleeping arrangements, supervision will be given by two leaders of the same sex as the children/young person/young adult.
c. Children, young persons and/or young adults are not allowed to get into bed with another camper or with a leader.
d. Children young persons and/or young adults of the opposite sex will not share a bedroom.
e. Access to bathrooms, toilets or bunkrooms or tents of the opposite sex is not allowed by leaders or campers (except for leaders where there is an emergency).
f. Health and safety rules of the campsite being used will be adhered to.
g. Medical Forms and Consent and Indemnity Forms will be checked by parent/guardian and kept updated as required. [Appendix E and Appendix F]. The nominated First Aid Officer shall hold these forms for the duration of the camp.
7. Telephones and Electronic Media
a. All staff and volunteers who are involved in youth ministry shall use respect when communicating via telephone and electronic media with children, young persons and/or young adults.
Particularly they shall:
i) NOT send private messages to or engage in private chats with young people or young adults who have attended the youth ministry activities of __________________Church on Facebook, Twitter or any other form of social media.
ii) Always include another youth person in any electronic communications. Always ensure another relevant leader/parent can view (is copied in on ) all electronic communications.
iii) Do NOT send private text messages or private communication on telephones unless saying hello to an adult who is with them,
8. Use Of Photographs
a. All staff and Volunteers in youth ministry shall not publically post or display photographs of a young person and or young adult unless there has been a signed approval given by a parent/guardian.
b. All Parents/guardians of children attending the CHURCH’s children’s ministry can fill in a ‘Photograph Permission Form’.
c. No member of staff or volunteers in Children’s ministry shall use photographs of children in the CHURCH’s children’s ministry without the approval of the Children’s Ministry Coordinator.
9. Mentoring & Pastoral Care
a. Written and signed consent by parent or guardian must be obtained prior to the commencement of any mentoring sessions with school aged children.
b. Telephone calls are permitted directly with children. We advise parents will be informed of the discussion by the mentor.
c. Mentoring sessions shall only occur in groups of 3 or more.
d. Mentoring and face to face sessions must always occur in a public place.

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Conferences & Events

ROADTRIPPaperwork is needed when groups go to events, to ensure everyone is covered.

A form for taking Youth to Planetshakers is available here – but you can also edit it to suit the event you are taking a group of youth or kids to. REMEMBER – it is a sample form and will need adapting to your Church. The form can be downloaded from here:- Planetshakers Consent Travel Form

If you are going by private transport, you may want to get your drivers to complete this form:- Voluntary Drivers information Form

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.