Office Resources

Operations

Life.Church – https://open.life.church/resources/2602-church-playbook

platforms – free use

G Suite – Help your nonprofit collaborate more effectively with smart, secure business apps like Gmail, Docs, Calendar, Drive, and Google Meet, so you can focus on what matters. https://www.google.com/nonprofits/offerings/apps-for-nonprofits/
Microsoft Office 365 – Securely run and grow your nonprofit with an integrated solution purpose built for small and midsized organizations.
Register with Microsoft here and Connecting Up here. Once approved, sign up to global administrator account https://admin.microsoft.com/Adminportal/Home Click ‘Billing’ then ‘Purchase Services’. Select relevant 365 plan/s to obtain licence/s (in which you can select users to each licence).
Canva – Free PRO templates galore for Churches to use. Canva offers its premium version free to registered nonprofits (Churches). Sign up Empower your team to create high-impact social media graphics and marketing materials. https://about.canva.com/canva-for-nonprofits/
Hootsuite – Social Media scheduler https://www.hootsuite.com/about/hootgiving
PDF 24 Tools – https://tools.pdf24.org/en/creator
Church Metrics – https://churchmetrics.com/

platforms – Paid

Verto Group – App, Website and Payments in one https://vertogroup.com.au/
Year Glance – Organised planning tool https://yearglance.com/
Pastoral Care – Checkin, Venue Management, Rosters, Attendance and more. https://pastoralcare.com.au/
Fluro – Communications, Admin, Operations https://www.fluro.io/
Go Register – Event Registration https://goregister.cloud/
Planning Center – https://www.planningcenter.com/
Church Windows – https://churchwindows.com/
Infoodle – https://infoodle.com/

Team Platforms

Slack – https://slack.com/intl/en-au
Teamwork – Email for Not For Profit discount sales@teamwork.com https://www.teamwork.com/
Basecamp – Offers Not For Profit discount https://basecamp.com/discounts
Asana – Offers Not For Profit discount https://asana.com/nonprofit
Trello – https://trello.com/

Templates – Free

Creationswap – https://www.creationswap.com/gallery/print-ready?l=1
One Church Resource – http://www.onechurchresource.com/free-artwork-templates
Best Indesign Templates – https://www.bestindesigntemplates.com/?s=church
Hillsong Leadership Network – https://network.hillsong.com/subjects/ministries/communications/church-life-communications/

Templates – Paid

Creationswap – https://www.creationswap.com/gallery/print-ready
Igniter Media – https://www.ignitermedia.com/print-ready
One Church Resource – http://www.onechurchresource.com/artwork
Operations Templates from One Church Resource – http://www.onechurchresource.com/church-planter
Shift Worship Media – https://shiftworship.com/collections/?filter=editable
Stock Layouts – https://www.stocklayouts.com/Templates/SearchResults.aspx?keywords=church
Visual Media Church – https://www.visualmediachurch.com/canva-templates https://www.visualmediachurch.com/adobe-templates

Policies and Procedures

What happens when the office staff are sick?
Find all information in a policies and procedures folder!

A great tool to have in the office is a folder titled OFFICE POLICIES AND PROCEDURES. Some Churches have policies and procedures in separate folders, depending on what suits the Church. Policies in general, should be the same across the board for all employees of the Church. Procedures will be different for each department.

In this folder, you have all the WHO, WHAT, WHERE, WHEN & HOW of the office, so that when the staff are away, people know to go to this folder and it will have all the information needed for the office to keep moving while staff are away. This is fantastic for someone filling in while staff are away.

What do you put in such a folder?

Start with a great looking title page.

Then an easy to read index page. (If you type these procedures up in Microsoft Word, then it’s easy to set up the indexing automatically.)

INSTRUCTIONS NEED TO BE KEPT AND DESCRIBED IN VERY SIMPLE, EASY TO UNDERSTAND ENGLISH.

Every procedure and policy needs to be explained in detail, so if you are away, someone can easily do your job. The last thing you want is a pile of work to do when you return. 🙂

Add in full details, contact person and details, instructions and keep record of general passwords that could be required, screenshots etc:-

ADDRESSES AND PHONE CONTACTS.
ADMINISTRATION HOURS.
ADMINISTRATOR REPORTING.
ALARM.
ANNUAL GENERAL MEETING.
ANTI-BULLYING POLICY.
ATTENDANCE ROLL.
BADGES.
BANKING.
BANNERS.
BILLS.
BOARD MEMBERS.
BUILDING BOOKINGS.
BUILDING FUND BOARD.
CARPARK.
CDS.
CHILDREN’S MINISTRY.
CHURCH HISTORY.
CHURCH LOGO.
CHURCH MISSION AND VISION.
CODE OF CONDUCT.
COMMUNION.
COMPUTER INSTRUCTIONS.
CONFERENCES.
CONFLICT OF INTEREST.
CREDIT CARD/EFTPOS.
DONATIONS.
DRESS CODE POLICY.
ELDERS.
EMAIL POLICY.
EMAILS.
EMERGENCY PROCEDURE.
EMPLOYMENT.
ENVELOPES.
EVACUATION PLAN.
FACEBOOK GUIDELINES FOR MINISTRY STAFF.
FAMILY CAMP.
FILING.
FIRE EXTINGUISHERS.
FIRST AID.
FIRST FRUITS.
FLEXIBLE WORKING ARRANGEMENTS POLICY.
FLYERS.
FOAM CUPS.
GAS.
GRIEVANCE COMPLAINTS.
HALL HIRE.
HOMELESS.
HUMAN RESOURCES.
INTERNET.
INSURANCE.
INVOICES.
IT POLICY.
KEYS POLICY AND PROCEDURE.
KOORONG.
LADIES GROUP.
LEAVE.
LOGIN – Who to get details from.
MAIL.
MAILOUT INSTRUCTIONS.
MAINTENANCE.
MEN’S GROUP.
MILK.
MISSIONS.
MULTI-FUNCTION CENTRE.
NATIONAL CHURCH LIFE SURVEY.
NEW EMPLOYEES.
NEWSLETTER.
OCCUPATIONAL HEALTH AND SAFETY.
OFFICE ETIQUETTE.
PASTOR DIRECTORY.
PAY.
PERFORMANCE MANAGEMENT.
PERFORMANCE IMPROVEMENT.
PETTY CASH.
PHOTOCOPYING.
PHONE CALLS.
PHONE MANUAL.
PREGNANCY AT WORK.
PRINTING.
REFRESHMENTS.
ROSTERING.
SERMON MESSAGES.
SOCIAL MEDIA INSTRUCTIONS.
SOCIAL MEDIA POLICY.
SPECIAL DAYS.
STATIONERY.
STORAGE.
TELEPHONE MANUAL.
TELEPHONE DIRECTORY.
UCB.
VOAN.
WALL CALENDARS.
WEBSITE.
WELCOME ROSTER.
WORK STATION.
WORSHIP.
YOUTH.