Safe and secure Practices

Safe and secure Practices

Insurance companies specialising in Churches:-

Templates below are examples ONLY and will need to be adjusted to fit your church regulations.

Emergency Procedures

It’s a good idea to have EMERGENCY PROCEDURES in place, so staff know what to do in times of emergency.

A 9 page template of Emergency Procedures in Microsoft Word is available here :- emergency procedures

Use of Facilities Policy

Download this 7 page word document of policies for anyone wanting to use the Church Facilities from here.


Many councils run a certificate course in Food Handling, either in person or online.

Posters for food areas are found at:-

Place a co-ordinator in charge of looking after stock and supplies within the kitchen, including hair nets, gloves and aprons etc, to help run the kitchen at a high standard. Have training available and a procedures manual available, so this can be referred to in times of need.


Hazards can be around the Church and when you’ve been at that particular Church for awhile, you may not notice some of them. It’s always a great idea of having a team to go with you when inspecting the property. Include someone from outside the Church, as a pair of fresh eyes may see things regular Church members don’t.

Here’s a word template form to help your recording.

Hazard Identification Form


Here’s a draft of a Maintenance Checklist that you can adapt for your Church.

2 pages

Word Document

Maintenance Checklist

Risk Management

Yearly reviews of the Church building is a great thing to do, especially when you take a fresh pair of eyes with you who can see things that you miss.  By doing these reports, it helps the Church be one step ahead of the hazards and keeps that momentum moving of keeping ahead and on top of issues.
Download an example template from here.


Who has a key? Use this form to keep track.
Key Sign Out

Church Contents Register

Keep track of Church Contents.
Church Contents Register

Church Contents Inventory

Here you’ll find a sample of a Church Contents Inventory form, that you can record the estimates and file with your insurance company. Some insurance companies have their own form for Churches that you can use. It’s important to store a copy of this form off the Church property, for security. The Microsoft Word document can be downloaded from here – Church Contents Inventory


Thank you to Tyco Integrated Fire and Security for allowing us to share this fire extinguisher chart. It’s important to train staff and volunteers constantly in how to use fire equipment and practice fire drills.

More information and source of this photo is from

© This work is copyright. Apart from any use permitted under the Copyright Act, no part may be reproduced by any process, or any other exclusive right exercised, without the permission of Tyco Australia Pty Ltd.

Administration Advertising Announcements Annual General Meeting Board Children Church church media Church Planting Clothing Communication Creative Ministries Database Events Finance Forms Free Graphics Health & Safety Information Technology Media Meetings Membership Minutes Music Musician Offering Pastoral Care Policies Policy Printing Procedures Protection Risk Management Safety Social Media Software Team Templates Tithes Visitors Website Women Worship Youth

Written by:-

Karen Stuckey has been a Virtual Assistant to many Pastors and Churches in Australia since 2011. It was birthed out of her relative and friends, who were Pastoring in Churches, asked her to find out information on where to get this or that, or what’s the best so and so to use. From this she saw a need and began supporting Pastors and Leaders from around the nation.

Prior to this, her and her husband Gavin, ran home groups, healing meetings, soaker services, kids ministry, hospital chaplain (Karen), playgroup (Karen), hospitality services etc. They have 3 children, 1 son-in-law, 1 daughter-in-law and 2 grand children.


Add a Comment

Your email address will not be published. Required fields are marked *