Social Media for Church Leaders & Staff

Whoever posts on behalf of the Church, pastor or posts as themselves, they must remember that what is seen on their social media reflects them, Christ and it also shows the standard of the media ‘owner’. Everyone who posts is responsible for their posts and must make sure they have a high standard to follow.

A wise step for your leaders and staff is to have some guidelines and training for communication and social media, to keep them and members safe. Put a simple manual together and set staff up with information and guidelines.
For example:-

  • Give each staff member their own Church email address and encourage them to use it for church related work, as this helps them keep boundaries.
  • Don’t give out addresses or phone numbers of any members or staff without permission.
  • Stay away from video chatting one on one with a minor.
  • Chat on social media in groups, not one on one, with minors or those who are vulnerable.
  • Leaders to be an example and not living on their phone all the time while in the position of leader.
  • Don’t use snapchat or any app that can’t store evidence of conversation – for protection of all parties.
  • Be available to reply to questions, queries and quarrels on social media.
  • Create a closed Facebook group for Church Members only that people can post information that only Church members need to know such as prayer requests and a place where members feel safe enough to ask questions. Even a worship team group (for the worship team), leaders only group etc are great ways to make sure everyone gets connected and gets updates on things that are happening.
  • Have a Facebook page for the Church (not a profile, as this is against Facebook terms). Create events through this page (encouraging members to easily add friends to this event, to help spread the word) – NOT through personal Facebook account – as it won’t get extended publicity. Facebook pages posts can be set at a scheduled time to post, which makes it easier for the admin as they don’t have to set their alarm to get on at social media ‘peak’ hours.
  • Get a permission form signed, before posting photos of minors. Some use permission forms for all, to cover all bases. I definitely would if using photos on Church websites.
  • Don’t share any picture off the internet! You must think of ‘copyright’ with images etc and it is so easy to track down images with image recognition programs, so you must be very careful in what images you post. Create your own. There are some great apps out there and programs for designing your own posters.

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Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Apps are in!

Apps are everywhere and there is an app for everything…..well nearly.

If you don’t know what an APP is……you’re probably among the mature generation age, but you probably remember the time the TV came out into society and now realise how that tool has been a strong influence in society, especially with communication. T

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his is the same with apps. They come on most smart phones, tablets and now onto computers. Churches have caught on with this social tool and have brought it into their community to make communication easier and causing a relationship that bring generations and positive input together, through technology.

If you are looking for a Church family to join, download their app to learn more about them, their beliefs, and their ministries.

Each app is different, but there is one app that I can highly recommend and is a popular choice – vinteract.com.au

https://vimeo.com/104390731

For Church Members:-

This app allows you, as a Church member to :-

  • Listen to and watch sermons
  • View sermon notes, or write your own notes
  • Pray for your Church families prayer requests and add your own
  • Get the latest Church news – be in the know
  • Receive announcements – depending on the Church, but you could receive these BEFORE the Church does
  • Know upcoming events, so you don’t double book.
  • Simple RSVP to events
  • Connect with the Church with the easy contact information displayed
  • Create a favourites list, so you can quickly access your picks quickly
  • Share content to Facebook, Twitter, or via Email
  • Read scripture – daily, together as a Church
  • Map of the location of the Church.
  • Find the times of the services.

For Church Pastors/Staff etc :-

This app allows you to share the following information, not only with your Church, but those who are looking for a Church or want to stay connected to your Church for one reason or another:-

  • Share sermons through video and audio sources
  • Post sermon notes
  • Share instantly Church families prayer requests and receive requests from your audience
  • Advertise the latest Church news
  • Spread the word through announcements
  • Quick reference to the upcoming events, so you don’t double book
  • Be contactable and reachable as a Church with having available contact information, map and address of the location of the Church and display of times of the services
  • Create a favourites list, so you can quickly access your picks quickly.
  • Share content to Facebook, Twitter, or via Email.
  • Read scripture – daily, together as a Church

So you cover Communication, Social Media, Feeding your People, Prayer Needs, Marketing etc and you can have 1 – ? people overseeing the app, ALL at an affordable price!

What more could you ask in an app!

Why not have FREE wifi available for your Church? Have a simple information sheet available for all to be able to connect and use the app. Get the youth involved and have them available to help assist the older generation to learn to connect to the wifi and use the tools on the Church app, after the service!

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Fire Extinguishers

Thank you to Tyco Integrated Fire and Security for allowing us to share this fire extinguisher chart. It’s important to train staff and volunteers (usually in orientation) where the fire extinguisher is kept and shown how to use them.

© This work is copyright.  Apart from any use permitted under the Copyright Act, no part may be reproduced by any process, or any other exclusive right exercised, without the permission of Tyco Australia Pty Ltd.

© This work is copyright. Apart from any use permitted under the Copyright Act, no part may be reproduced by any process, or any other exclusive right exercised, without the permission of Tyco Australia Pty Ltd.

More information and source of this photo is from http://www.wormald.com.au/

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Lyric Formating

What a wonderful team to have in a Church that do all the behind the scenes things.  Those that are Computer Operators are the quick thinkers and they always have to keep alert.  They also need to be the presenters and present a good quality, not messy presentation.

Lyrics need to be presented – simple and clear.  Everyone has different opinions, but this is mine.

~With 4-6 lines per screen shot.

~Centred for central screen, otherwise left justified looks nice.

~Leave all punctuation out.

~If having a moving loop behind lyrics, let if flow with the song in timing and not be overpowering.

 

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Media Backgrounds – Loops

Great websites to find free loops for Churches are:

Church Media Design

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http://churchmediadesign.tv/category/freebies/freebies-backgrounds/

4 Thought Media

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http://www.4thoughtmedia.com/freebies.html

Seeds

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https://seeds.churchonthemove.com/resources/motion

Playback Media

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https://www.playbackmedia.com/free-worship-backgrounds

NLC Creative

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http://creative.newlifechurch.tv/downloads/#

Dan Stevers

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http://www.danstevers.com/blog/tutorials/cloud-timelapse-pack/

Church Media Design

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http://churchmediadesign.tv/?s=looping&x=0&y=0

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Hire of Facilities

Sample of Policy of hiring Church facilities…..Hire of Church Facilities Policy

CHURCH NAME
Policy for hire of Building and Facilities for Church Groups and Community Groups

Our church is happy to have your group/organization share God’s house with us. Our facilities are for the functioning of our ministry and for providing a hospitable presence for members, church groups and the community. Regular activities and groups of CHURCH NAME shall have priority for the scheduling of their time and space for their ministry.

Purposes of Use:
The use of any of the facilities shall be consistent with the priorities of CHURCH NAME.

Activities restricted:
1. promotion of partisan politics
2. those with policies in conflict with the Social Principles of the CHURCH NAME
3. commercial enterprises
Scheduling:
1. Meetings and activities must be scheduled at least one week in advance and placed on the
church calendar through the church office following approval.
2. A reservation form must be completed and returned to the church office. Forms are available
from the church office by phoning #### or email #######.
3. Events of the church will have priority usage.
4. Requests require written or oral approval for use by a Church Board Member or Pastor of CHURCH NAME.
Contact Person for Group Using Facilities:
1. The contact person is responsible for adherence to the Building and Facilities Use Policy.
2. The contact person is responsible for arranging for the opening and closing of the church building for the activity scheduled and paying the fees at the church office.

Building Use Fees
1. There is no charge for CHURCH NAME. A waiver of fees for other groups may be given by the board or Pastore of CHURCH NAME.
2. Building Use Fee: Less than 4 hours $20.00
More than 4 hours $80.00

(over 12 hours may require additional fee)
Sound Technician: payable to Sound Technician $ 30.00

Weddings

Sanctuary and Preparation Areas $200.00 (no charge for members)
Pastor $125.00 (no charge for members)
Hall for Reception $100.00 (no charge for members)
Musician $100.00 payable
Sound Technician $ 50.00 payable to Sound Technician

Safety: It is expected that the sponsor or person in charge will be responsible for the oversight and behavior of the group attending by providing appropriate supervision and risk management.

Insurance: Groups that are not part of the direct ministry of CHURCH NAME using church facilities regularly are expected to have adequate insurance for their personal injuries and liabilities. The group may be asked to provide a certificate of insurance before using the facilities.

Fire: Groups using the facilities should know where the fire exits and fire extinguishers are located.

Candles: The use of candles or other flames, apart from regular use in worship services, shall require special permission of the board or Pastor.

Accidents: All accidents, involving either the injury of persons or the damaging of property, taking place on the property must be reported immediately to the minister or a member of the board of trustees.

Safe Child Policy: All groups using the facilities are responsible for reading and agreement with the Safe Child policies of CHURCH NAME. In particular, the requirement that at least 2 adults be present when children or youth are involved, and that children must always be within sight or sound of at least 2 adults.

Church Property
1. Church property will not be loaned, borrowed, or removed from church premises without written or verbal approval of chair of Board Member or Pastor. Damaged equipment will be replaced or repaired by the borrower to the satisfaction of the trustees and with approval of the trustees.
2. Audio-visual and sound equipment and musical instruments may NOT be used unless approved. Use of equipment requires a CHURCH NAME trained technician.

Facility Use
Any group using the facilities will be financially responsible for all damages to the physical property or to any equipment in the area being used with the exception of normal wear and tear of equipment.

General Use
1. Meetings and activities must be confined to the areas of the church and property as scheduled.
2. If the church buildings are being used at no charge, you are expected to set up and clean up for yourself. Cleanup equipment is located in the kitchen and storeroom areas. These activities include furniture arrangement, rubbish, lights, locks, toilets, airconditioners/heaters. Church supplies are for church events only. All other groups must provide their own supplies. Rooms are to be returned to the original set-up.
3. Any damage to the building, equipment or premises is to be reported to the church office.
4. Checklist to close church building is to be completed when a group has finished using the church premises.
5. No tacks or nails shall be driven into furniture or walls or wood surfaces.

Kitchen – Safety and Sanitary Guidelines posted in kitchen
1. The kitchen must be left clean and orderly after use.
2. Read Kitchen Procedures folder found in Kitchen.
Sanctuary
In general, the sanctuary is not available for use unless coordinated directly with the Pastor. If permission to use the sanctuary is obtained, the following guidelines apply
1. The sanctuary is to be used only for religious activities, not strictly secular.
2. No animals are allowed in the sanctuary.
3. Ask how to use electrical items, before touching them, if you don’t know how to use them.
Alcohol, Weapons, and Controlled Substances
This is God’s property and should be treated with great respect
1. There will be no alcoholic beverages or controlled substances on the church premises.
2. There will be no smoking within the church Building.
3. There will be no weapons on the church premises.

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Office Checklist

Looking after Office staff and volunteers is important. For their safety, there should be a checklist in place to ensure their office works for them.

Happy Office = Happy Staff.

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OFFICE CHECKLIST

Church Name:
Department:
Address:

General layout
1. Is there adequate desk space for the person and the tasks to be performed? Yes / No / NA
2. Is there adequate free floor space in the person’s area? Yes / No / NA
Office chair
1. The height of the chair can be adjusted. Yes / No / NA
2. There is an adjustable back rest (in height, angle and depth). Yes / No / NA
3. The seat has a curved edge. Yes / No / NA
4. The seat and back is cloth covered. Yes / No / NA
5. The base has a five-star castor base. Yes / No / NA
6. The seat is adjusted so the user’s thighs are parallel to the floor and feet rest flatly. Yes / No / NA
7. As required, a foot rest is used to ensure feet rest flatly and thighs are parallel to the floor. Yes / No / NA
8. The back of the chair is adjusted to a 100°-110° reclined angle to support the curve in person’s lower back to help keep them upright when typing. Yes / No / NA
9. The chair is pulled close to the work surface and the seat height is adjusted so that the person’s elbows, hips and knees are roughly at 90 degrees and their forearms are parallel to, or sloping down toward the desktop. Yes / No / NA
10. The lumbar support of the backrest is at the lumbar height of the person. Yes / No / NA
Desk
1. The desk used enables the person to have both feet on the floor and can use the keyboard with forearms at right angles. Yes / No / NA
Computer placement
1. The advised distance between the person and the screen is usually one arms length. Yes / No / NA
2. The monitor is centred in front of the person to avoid extremes of headand neck bending. Yes / No / NA
3. The monitor is positioned where there is no light source to shine into it creatingglare (i.e. at right angles to windows or away from bright lights). Yes / No / NA
4. If glare is occurring, a glare guard is being used. Yes / No / NA
Keyboard and mouse
1. The mouse is near the keyboard and at the same level/height. Yes / No / NA
2. The mouse and the keyboard close to the front edge of the desktop to avoid overstretching. Yes / No / NA
3. The keyboard is at a comfortable tilt angle for the typing. Yes / No / NA
Document positioning
1. Documents are positioned for ease of reading. Yes / No / NA
2. A document holder is used:
a. In a level position beside the screen (when the keyboard is in a central position). Yes / No / NA
b. Directly below the screen, just above the keyboard.Yes / No / NA
Telephone
1. The telephone is in easy reach and on the correct side. Yes / No / NA
2. If the person uses the telephone frequently, a headset is provided. Yes / No / NA
Working environment
1. When typing, the person can have a break and stand or walk once every hour. Yes / No / NA
2. Lighting is adequate. Yes / No / NA
3. Noise levels are acceptable. Yes / No / NA

Environmental issues
1. Use of energy resources is minimised. Yes / No / NA
2. Recycling of used office supplies (i.e. paper, toner, cartridges etc). Yes / No / NA
3. Workspace has had an energy audit. Yes / No / NA
4. Email is used where possible.Yes / No / NA
5. Paper is reused for photocopying or printing drafts of reports etc.Yes / No / NA
6. Air conditioning is designed appropriately for building.Yes / No / NA
7. Lighting uses energy efficient bulbs.Yes / No / NA
8. Toilets have dual flushing facilities.Yes / No / NA
Emergency procedures
1. Workers, volunteers and others are inducted and records are kept.Yes / No / NA
2. Written procedures are provided to all workers, volunteers and others.Yes / No / NA
3. Written procedures are posted in visibly prominent positions.Yes / No / NA
4. People are aware of procedures and know who emergency wardens are.Yes / No / NA
5. Extinguishers are present.Yes / No / NA
6. Extinguishers are serviced every 6 months.Yes / No / NA
7. If available, electronic alarms can be heard throughout the building.Yes / No / NA
8. Escape routes are in good order.Yes / No / NA
9. Emergency signage is clearly visible.Yes / No / NA

Manual handling
1. Operations are assessed using the Manual Handling Tasks Checklist.Yes / No / NA
2. Often used items are in easy access between knee and shoulder.Yes / No / NA
3. Heavy items are stored at waist height.Yes / No / NA
4. Step ladders / stools are used to access items on high shelving.Yes / No / NA
5. Repetitive activities are minimised.Yes / No / NA
6. Regular rest breaks are taken.Yes / No / NA
7. Trolleys are available and used to transport items.Yes / No / NA

Electrical safety
1. Equipment has current test tags.Yes / No / NA
2. Extension leads are used only for temporary power supply.Yes / No / NA
3. Power boards, not adaptors, are used.Yes / No / NA
4. Leads are kept clear of walkways.Yes / No / NA
5. Tags are used on faulty equipment.Yes / No / NA

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.