Health and Safety

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Hire of Facilities

Sample of Policy of hiring Church facilities…..Hire of Church Facilities Policy

CHURCH NAME
Policy for hire of Building and Facilities for Church Groups and Community Groups

Our church is happy to have your group/organization share God’s house with us. Our facilities are for the functioning of our ministry and for providing a hospitable presence for members, church groups and the community. Regular activities and groups of CHURCH NAME shall have priority for the scheduling of their time and space for their ministry.

Purposes of Use:
The use of any of the facilities shall be consistent with the priorities of CHURCH NAME.

Activities restricted:
1. promotion of partisan politics
2. those with policies in conflict with the Social Principles of the CHURCH NAME
3. commercial enterprises
Scheduling:
1. Meetings and activities must be scheduled at least one week in advance and placed on the
church calendar through the church office following approval.
2. A reservation form must be completed and returned to the church office. Forms are available
from the church office by phoning #### or email #######.
3. Events of the church will have priority usage.
4. Requests require written or oral approval for use by a Church Board Member or Pastor of CHURCH NAME.
Contact Person for Group Using Facilities:
1. The contact person is responsible for adherence to the Building and Facilities Use Policy.
2. The contact person is responsible for arranging for the opening and closing of the church building for the activity scheduled and paying the fees at the church office.

Building Use Fees
1. There is no charge for CHURCH NAME. A waiver of fees for other groups may be given by the board or Pastore of CHURCH NAME.
2. Building Use Fee: Less than 4 hours $20.00
More than 4 hours $80.00

(over 12 hours may require additional fee)
Sound Technician: payable to Sound Technician $ 30.00

Weddings

Sanctuary and Preparation Areas $200.00 (no charge for members)
Pastor $125.00 (no charge for members)
Hall for Reception $100.00 (no charge for members)
Musician $100.00 payable
Sound Technician $ 50.00 payable to Sound Technician

Safety: It is expected that the sponsor or person in charge will be responsible for the oversight and behavior of the group attending by providing appropriate supervision and risk management.

Insurance: Groups that are not part of the direct ministry of CHURCH NAME using church facilities regularly are expected to have adequate insurance for their personal injuries and liabilities. The group may be asked to provide a certificate of insurance before using the facilities.

Fire: Groups using the facilities should know where the fire exits and fire extinguishers are located.

Candles: The use of candles or other flames, apart from regular use in worship services, shall require special permission of the board or Pastor.

Accidents: All accidents, involving either the injury of persons or the damaging of property, taking place on the property must be reported immediately to the minister or a member of the board of trustees.

Safe Child Policy: All groups using the facilities are responsible for reading and agreement with the Safe Child policies of CHURCH NAME. In particular, the requirement that at least 2 adults be present when children or youth are involved, and that children must always be within sight or sound of at least 2 adults.

Church Property
1. Church property will not be loaned, borrowed, or removed from church premises without written or verbal approval of chair of Board Member or Pastor. Damaged equipment will be replaced or repaired by the borrower to the satisfaction of the trustees and with approval of the trustees.
2. Audio-visual and sound equipment and musical instruments may NOT be used unless approved. Use of equipment requires a CHURCH NAME trained technician.

Facility Use
Any group using the facilities will be financially responsible for all damages to the physical property or to any equipment in the area being used with the exception of normal wear and tear of equipment.

General Use
1. Meetings and activities must be confined to the areas of the church and property as scheduled.
2. If the church buildings are being used at no charge, you are expected to set up and clean up for yourself. Cleanup equipment is located in the kitchen and storeroom areas. These activities include furniture arrangement, rubbish, lights, locks, toilets, airconditioners/heaters. Church supplies are for church events only. All other groups must provide their own supplies. Rooms are to be returned to the original set-up.
3. Any damage to the building, equipment or premises is to be reported to the church office.
4. Checklist to close church building is to be completed when a group has finished using the church premises.
5. No tacks or nails shall be driven into furniture or walls or wood surfaces.

Kitchen – Safety and Sanitary Guidelines posted in kitchen
1. The kitchen must be left clean and orderly after use.
2. Read Kitchen Procedures folder found in Kitchen.
Sanctuary
In general, the sanctuary is not available for use unless coordinated directly with the Pastor. If permission to use the sanctuary is obtained, the following guidelines apply
1. The sanctuary is to be used only for religious activities, not strictly secular.
2. No animals are allowed in the sanctuary.
3. Ask how to use electrical items, before touching them, if you don’t know how to use them.
Alcohol, Weapons, and Controlled Substances
This is God’s property and should be treated with great respect
1. There will be no alcoholic beverages or controlled substances on the church premises.
2. There will be no smoking within the church Building.
3. There will be no weapons on the church premises.

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Children’s Ministry

child formsKids need to be kept safe and most Churches do have the proper paperwork for this to be implemented.  This is a copy of an example of an application.  It will also give you ideas of what else should be included when working with kids.

Application for Children’s Ministry Team

This form is used to assess a candidate’s suitability to join the CHURCH NAME Team and to gain valuable information in caring for the person.

CONFIDENTIAL

This Application is to be completed by all applicants for any position involving the supervision of children at, or affiliated with, any activity associated with CHURCH NAME.  The purpose of this form is to assist the Church in providing a safe and secure environment for children who participate in our programs and who receive our care. Name:            __________________________________________________________________________ Address:________________________________________________________________________ _________________________________________         Postcode: ________________________ Telephone:    Home: ____________________   Work: _________________________________ Mobile:  ___________________   E-mail: ________________________________ Marital Status:           ________________________            Date of Birth:_______________________ Present Employer/School:_________________________________________________________ Hobbies/Interests:________________________________________________________________ Years at CHURCH NAME:- _____________ Which meetings do you regularlyattend:__________________________________________ Have you been born again?                           YES/NO          Where:______________ When: ______ Have you been baptised by full immersion? YES/NO        Where: ______________ When: ______ Have you been baptised in the Holy Spirit?  YES/NO         Where: ______________ When: ______ Have you been involved in Children’s Ministry before?                      YES/NO If yes, indicate in what areas and churches:_______________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Please list any training that you have undertaken that would prepare you for Children’s Ministry: _________________________________________________________________________________ List any talents you may have that would help in your work with children (e.g. singing, drama, puppetry, musical etc.):__________________________________________ _________________________________________________________________________________ Are you willing to attend training courses, planning meetings and seminars relevant to the children’s ministry?                                                                                             YES/NO Are you prepared to undergo an 8-week trial period with no guarantee of further involvement?                                                                                                      YES/NO Are you prepared to submit to the Leadership of CHURCH NAME Kids, fulfilling the requirements?                                                                                                      YES/NO Please indicate if you have any health problems or disabilities that may affect your work with children? _______________________________________________________________________________ Do you smoke?                    YES/NO          Do you drink Alcohol?                    YES/NO If yes, please specify setting & frequency:________________________________________ If under 18:  Is your family in agreement with your involvement in the Children’s Ministry Team?                                                                                                          YES/NO Do you have your own transport?                                                                                   YES/NO Please briefly state why and in which area you want to be involved in Children’s Ministry. _______________________________________________________________________________ _______________________________________________________________________________ Please list the names of any other Churches you have regularly attended over the last 5 years. ____________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Please list the names and phone numbers of 2 referees from the above Churches. _______________________________________________________________________________ _______________________________________________________________________________ Please list the names and numbers of 2 referees within our Church (not related to yourself) _______________________________________________________________________________ _______________________________________________________________________________ DOCTRINE & POLICIES: Please read the CHURCH NAME Kids policy manual which outlines our policies. Do you have senior first aid?  Y/ N   If yes, date of issue___________________ Have you completed Child Safe Environments Training? Y/ N    If yes, date__________

Thank you for completing the application form with integrity
FORMAL DECLARATION

I ______________________________________ declare that I have not been convicted of any criminal offences in relation to the physical or sexual abuse of children.  I agree that my Pastor may make enquiries to confirm police records and that he may contact referees to establish suitability for leadership in regards to ministry with children.  Should I be successful in my application, I pledge to refrain from unscriptural conduct in the performance of my services on behalf of Church name. Signature: ___________________________          Date:  _____________________ Parent’s signature:________________________________ (If under 18, please have parent/guardian counter-sign this application) OFFICE USE ONLY:

CHILDREN’S PASTOR ENDORSEMENT/REFERRAL

Signature: __________________________            Date: _____________________

EXECUTIVE TEAM ENDORSEMENT

APPROVED              YES/NO Signature:  ________________________   Date:  _____________________ Checklist for Leader: □ Pastoral Reference □ Meet with person/ go through application □ Go through policy manual/ they keep copy □ They sign Team Member agreement □ They sign Children’s and youth Volunteers Code of Conduct □ Ring Referees □ Police Clearance received (they start once received)/ add to spreadsheet □ Uniform □ Name badge □ Add to applicable database group □ Executive Team sign application form □ File Form Team Member Induction Checklist □ I have received a copy of CHURCH NAME Kids policy Manual and agree to abide by CHURCH NAME Kids policies at all times. □ I am aware to never be alone with a child. □ I am aware of the toileting procedure/ policy/ no nappy changing □I have been shown where the First Aid Kits are kept. □I have been shown the Evacuation and Invacuation procedures. □ I have been given my contact person’s name and details. □ I have read and signed ‘Children and Youth Code of Conduct’. □ I have been shown around the facility and where things are located (eg. Toilets) □ I am aware I need to wear my CHURCH NAMEKids uniform when on □  I have been given the CHURCH NAME Kids Top 10 Tips □ I am aware if I’m unable to make a rostered shift, I need to do my best to find a replacement. □ In the event a child needs their parent during a program, I have been made aware of the procedure. □I have been shown the child/ parent pick up procedure, which is for the safety of the child. □ I am aware of Medical/ Allergy alert information (eg. Name Badge/ Action plans). □ I have been made aware of the Media Policy □ Visiting Children – if they ask for their parent, it is our policy to call their parents as they don’t know us and we don’t know them and we want their experience with us to be a memorable one. □ I agree to update my National Police Clearance every 3 years Signed(team member) :­­_______________________________Date:_____________ Campus Children’s Pastor Sign:________________________  Date:______________ Confidentiality Policy CHURCH NAME Kids seeks to protect the privacy and confidentiality of individuals by ensuring no confidential information is given out. Confidential information means all information gathered and held by CHURCH NAME Kids that is not available to the general public.  This includes, but is not limited to:

  • Personal details (name, address, date of birth, phone number)
  • Medical information
  • Custodial information

Obligations of the CHURCH NAME Kids team:

  • Keep all confidential information private
  • No team members are allowed to give out information on matters relating to children to anyone other than the custodial parent/ joint guardian or guardian.
  • Not divulge or disclose any confidential information to anyone
  • Not copy or reproduce confidential information in any way without the prior consent of CHURCH NAME Kids.

I agree to the above conditions Signed____________________________ Name Printed_____________________________ Date__________________ Witness name printed and signed_____________________________________________

 

Church Event Planning

EVENTS

Events are always put on at Churches and it’s a fantastic way to get the community in.

To get the information correct, have available electronic or hard copies of an Event Planning form. An example of a form would be:-

EVENT PLANNING FORM

Todays Date:-

NOTE:- Please Check the Church calendar for conflicts before you submit this form. Complete all required fields in the form below and submit it at least four weeks before your event date. The church office will contact you by email to confirm your date(s).

Event / Meeting Title ______________________

Occurance
Once
Multiple SessionsEvent Frequency*

Start Date ____________________________

Start Time____________________________

Finish Time___________________________

Overnight Yes/No

Preferred Location__________________________________________________________

Target Group______________________________________________________________

Cost to Attend_________________________
Or Offering___________________________

Open Invitation? Yes /No
Primary Contact Information

The person listed here will be contacted by the church office for event management.

Surname____________________ Firstname__________________________

Mobile Phone Number______________________________

Email____________________________________

Room Required

  • Sanctuary
  • Kids Church
  • Youth Hall
  • Kitchen
  • Dining Room/Cafe

Equipment Required

  • DVD Player
  • Projector
  • Third Choice
  • TV
  • Small PA
  • Sanctuary Sound System

Who is opening and closing the building?________________________________________

Who is setting up before and cleaning up after?____________________________________

Marketing

  • Signage (Signs, sign up sheets, etc.)
  • Invitation cards
  • Promotional items (pens, bags, t-shirts, mugs)
  • Books (payment books, brochures, programs, etc.)
  • Physical Media (CD’s, DVD’s,, etc.)
  • On screen graphics (Slides, Backgrounds, Videos, etc.)
  • Facebook Event
  • Twitter
  • YouTube
  • Email Contact List

Which ministries should be aware of this event?

  • Seniors Ministry
  • Womans Ministry
  • Mens Ministry
  • Youth Ministry
  • Childrens Ministry

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.

Photo Permission Forms

It’s wise to have permission for photos to be displayed publicly.

Here’s a sample of a form that can be used to protect all parties.

PHOTO_RELEASE_-_Taking_Pictures_At_Church_Page_2

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly https://sellfy.com/churchsupportaustralia

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.