Administration, Children, Forms, Free, Health & Safety, Policy, Procedures, Protection, Safety, Team, Volunteer

Children’s Ministry

child formsKids need to be kept safe and most Churches do have the proper paperwork for this to be implemented.  This is a copy of an example of an application.  It will also give you ideas of what else should be included when working with kids.

Application for Children’s Ministry Team

This form is used to assess a candidate’s suitability to join the CHURCH NAME Team and to gain valuable information in caring for the person.


This Application is to be completed by all applicants for any position involving the supervision of children at, or affiliated with, any activity associated with CHURCH NAME.  The purpose of this form is to assist the Church in providing a safe and secure environment for children who participate in our programs and who receive our care. Name:            __________________________________________________________________________ Address:________________________________________________________________________ _________________________________________         Postcode: ________________________ Telephone:    Home: ____________________   Work: _________________________________ Mobile:  ___________________   E-mail: ________________________________ Marital Status:           ________________________            Date of Birth:_______________________ Present Employer/School:_________________________________________________________ Hobbies/Interests:________________________________________________________________ Years at CHURCH NAME:- _____________ Which meetings do you regularlyattend:__________________________________________ Have you been born again?                           YES/NO          Where:______________ When: ______ Have you been baptised by full immersion? YES/NO        Where: ______________ When: ______ Have you been baptised in the Holy Spirit?  YES/NO         Where: ______________ When: ______ Have you been involved in Children’s Ministry before?                      YES/NO If yes, indicate in what areas and churches:_______________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Please list any training that you have undertaken that would prepare you for Children’s Ministry: _________________________________________________________________________________ List any talents you may have that would help in your work with children (e.g. singing, drama, puppetry, musical etc.):__________________________________________ _________________________________________________________________________________ Are you willing to attend training courses, planning meetings and seminars relevant to the children’s ministry?                                                                                             YES/NO Are you prepared to undergo an 8-week trial period with no guarantee of further involvement?                                                                                                      YES/NO Are you prepared to submit to the Leadership of CHURCH NAME Kids, fulfilling the requirements?                                                                                                      YES/NO Please indicate if you have any health problems or disabilities that may affect your work with children? _______________________________________________________________________________ Do you smoke?                    YES/NO          Do you drink Alcohol?                    YES/NO If yes, please specify setting & frequency:________________________________________ If under 18:  Is your family in agreement with your involvement in the Children’s Ministry Team?                                                                                                          YES/NO Do you have your own transport?                                                                                   YES/NO Please briefly state why and in which area you want to be involved in Children’s Ministry. _______________________________________________________________________________ _______________________________________________________________________________ Please list the names of any other Churches you have regularly attended over the last 5 years. ____________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Please list the names and phone numbers of 2 referees from the above Churches. _______________________________________________________________________________ _______________________________________________________________________________ Please list the names and numbers of 2 referees within our Church (not related to yourself) _______________________________________________________________________________ _______________________________________________________________________________ DOCTRINE & POLICIES: Please read the CHURCH NAME Kids policy manual which outlines our policies. Do you have senior first aid?  Y/ N   If yes, date of issue___________________ Have you completed Child Safe Environments Training? Y/ N    If yes, date__________

Thank you for completing the application form with integrity

I ______________________________________ declare that I have not been convicted of any criminal offences in relation to the physical or sexual abuse of children.  I agree that my Pastor may make enquiries to confirm police records and that he may contact referees to establish suitability for leadership in regards to ministry with children.  Should I be successful in my application, I pledge to refrain from unscriptural conduct in the performance of my services on behalf of Church name. Signature: ___________________________          Date:  _____________________ Parent’s signature:________________________________ (If under 18, please have parent/guardian counter-sign this application) OFFICE USE ONLY:


Signature: __________________________            Date: _____________________


APPROVED              YES/NO Signature:  ________________________   Date:  _____________________ Checklist for Leader: □ Pastoral Reference □ Meet with person/ go through application □ Go through policy manual/ they keep copy □ They sign Team Member agreement □ They sign Children’s and youth Volunteers Code of Conduct □ Ring Referees □ Police Clearance received (they start once received)/ add to spreadsheet □ Uniform □ Name badge □ Add to applicable database group □ Executive Team sign application form □ File Form Team Member Induction Checklist □ I have received a copy of CHURCH NAME Kids policy Manual and agree to abide by CHURCH NAME Kids policies at all times. □ I am aware to never be alone with a child. □ I am aware of the toileting procedure/ policy/ no nappy changing □I have been shown where the First Aid Kits are kept. □I have been shown the Evacuation and Invacuation procedures. □ I have been given my contact person’s name and details. □ I have read and signed ‘Children and Youth Code of Conduct’. □ I have been shown around the facility and where things are located (eg. Toilets) □ I am aware I need to wear my CHURCH NAMEKids uniform when on □  I have been given the CHURCH NAME Kids Top 10 Tips □ I am aware if I’m unable to make a rostered shift, I need to do my best to find a replacement. □ In the event a child needs their parent during a program, I have been made aware of the procedure. □I have been shown the child/ parent pick up procedure, which is for the safety of the child. □ I am aware of Medical/ Allergy alert information (eg. Name Badge/ Action plans). □ I have been made aware of the Media Policy □ Visiting Children – if they ask for their parent, it is our policy to call their parents as they don’t know us and we don’t know them and we want their experience with us to be a memorable one. □ I agree to update my National Police Clearance every 3 years Signed(team member) :­­_______________________________Date:_____________ Campus Children’s Pastor Sign:________________________  Date:______________ Confidentiality Policy CHURCH NAME Kids seeks to protect the privacy and confidentiality of individuals by ensuring no confidential information is given out. Confidential information means all information gathered and held by CHURCH NAME Kids that is not available to the general public.  This includes, but is not limited to:

  • Personal details (name, address, date of birth, phone number)
  • Medical information
  • Custodial information

Obligations of the CHURCH NAME Kids team:

  • Keep all confidential information private
  • No team members are allowed to give out information on matters relating to children to anyone other than the custodial parent/ joint guardian or guardian.
  • Not divulge or disclose any confidential information to anyone
  • Not copy or reproduce confidential information in any way without the prior consent of CHURCH NAME Kids.

I agree to the above conditions Signed____________________________ Name Printed_____________________________ Date__________________ Witness name printed and signed_____________________________________________


Karen Stuckey, Leadership, Mentoring, Pastors




It is important to train leaders and connect with them regularly. Run regular Leadership meetings so you can re -group often. Use this time to train and sharpen their leadership skills. Training sessions are for training, not preaching. If you don’t train your team, they won’t know what to do or how to be efficient, and that’ll make your job a lot harder.

What can you train then in?
Here’s some points :-
~Being an example. Leaders are to set the example. If you train your leaders to arrive on time, the rest will arrive on time. If you train them to start on time, the rest will arrive ready to start on time.
~Our attitudes, the way we think, speak etc, have to be an example of how Jesus would have us live. Most leaders are chosen in their qualities, so it’s important that they are reminded to keep standards that are pleasing to our Heavenly Father.
~Worship and prayer. Leaders can slacken off in this area. Encourage them to have a routine of devotion with God. If it helps encourage them to find another couple of people to meet with regularly to pray.
~Learners and growers. We are all learning and growing, so leaders, don’t get offended or upset if someone offends you.
~Cleaning. Always clean the inside of you. Not just a spring clean once a year, but an often clean. The bible says we are to examine ourselves, and that’s what we should do to make sure we are in the position where God wants us to be and living the example He has us be. Sometimes this time includes asking for forgiveness, forgiving and even breaking down a wall or two.
~Leading. Leaders must lead. Leaders are chosen for a reason and they usually step upto the plate and fill out the roll. Sometimes they don’t know how to lead, so they will follow someone in the group who isn’t a leader. Train them on the skills they need for leading. Do role plays and scenarios. Get them leading in leaders gatherings, where they can be guided and mentored to help strengthen their leadership skills.
~Ideas. Give leaders ideas of what to do with the people they lead. From studies to socialising. Sometimes they need help to think outside the box.

If you don’t train, You will drain.

Pastors aren’t meant to do everything and can’t do everything, so training is very important in a church.

Ephesians 4:11-13 (KJV)

11 And he gave some, apostles; and some, prophets; and some, evangelists; and some, pastors and teachers;

12 For the perfecting of the saints, for the work of the ministry, for the edifying of the body of Christ:

13 Till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ:

Churches should involve the five fold ministry for effective training, for the work of the ministry. Like people training for a triathlon. You have a trainer who trains for each area and they complement each other.

Assisting you – with years of experience.

Saving you time – by helping you tick off that to do list.

Church administration office templates and forms covering Christian youth groups, kids ministry, adult ministry, baptisms, baby dedications, camps, creche, attendance forms, tithing forms, etc. can be downloaded directly from this website instantly

Templates can be edited and printed, even by professional printers.
If you want something totally different or are after a document that’s not in the shop, contact me and we’ll whip one up in no time.

Fees are very cheap, as my importance is on the Church using their money to reach their community,rather than spend it all on staffing and resources.